Download an archive from gmail

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Cookies make wikiHow better. By continuing to use our site, you agree to our cookie policy. This way, Gmail will export the email to a virtual printer, which will then convert the print data into a PDF file.

Clean Email Team Updated on Nov 16, Try Clean Email for Free 4. No matter how long you store your Gmail email in archive, they will always be there. To archive Gmail emails you just need to select the Box as show below to archive a particular email or select multiple email and do the same.

But, there is a better method than just archive all Gmail emails is by archive Gmail to hard drive. As, saving your Gmail messages locally is the best method and save your Gmail server space. Its better to save unimportant email to local computer or external drive then saving in Gmail account itself. Both are the simple and easy way to archive all Gmail emails. Following are the perform the archive procedure:. The simple and easy option to save Gmail archive is by using automated tools.

It also provides an exceptional feature like 'Delete After Download' which helps you in clearing the Gmail server space after the archive process is complete. Click on OK button to end the task. Google Takeout can be used to archive email and save it locally. It is not possible to archive emails in Gmail by date using Takeout. However, Takeout is the best and effective manual solution to archive emails in Gmail when mailbox size is small. But fails when there is a large number of mails also has so many drawbacks as well.

First of all, Log in your Gmail account to archive Gmail mailbox data. Now, in the Download or transfer your content section, go to the Download your data box and click on the Create Archive option. Now, click on Select None at the top of the screen, then slide the toggle next to Gmail. You can either download your all email items or use the drop-down menu to choose the specific Gmail labels. After performing the above-mentioned step, you have created the archive of your Gmail emails.

Now, you can save it locally. Archive Gmail account using Google takeout is an easy task but it has some disadvantage like:. The process of archiving Gmail emails by date through Google Takeout is not possible.

With the use of Google Takeout, download all your Gmail emails in a compressed and convenient format. Follow the steps below to use this method:. You can also download messages from Gmail into a PDF format, but this method has a limitation. You can only save your emails as PDF one by one, see the steps below to perform this method:.

Manual methods are lengthy to perform and it has limitations too. Gmail Backup utility is the best tool to download Gmail emails, contacts, calendars, and even Google Drive data to the computer.